Order Activity
Current Cycle
Q3 · 7/15 ad week · Apr 27 – May 8
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Orders
Last Cycle
Q2 · 5/30 ad week · Feb 27 – Mar 13
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Orders
Year to Date
Jan – May 2026 · all cycles
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Orders YTD
Platform Updates
Features & fixes shipped to production - January through April 2026
Major Releases
Live · April 24, 2026
Q3 Cycle Launch
A full rebuild of the portal's pricing structure and ordering flow for the Q3 Extra Savings cycle. New placement rates are live across all participation types, Back Cover is now available as a standalone placement with dedicated pricing, the ad calendar has been updated to reflect Q3's new dual-period structure with two launch dates per program starting 7/1, and the submission window change was communicated to suppliers via a new portal-wide alert system.
Order Flow & UX
Live · April
Food / Non-Food Category Tag
Suppliers now classify each offer as Food or Non-Food during the ordering process. Data is captured at the offer level, included in admin exports, and is the prerequisite data layer for the upcoming analytics dashboard's category filtering.
Live · April
Smart Placement Logic for Cover Positions
When a supplier selects Front Cover or Back Cover, Themed Campaigns and Digital Sign-Only placements are automatically excluded from available options - enforcing program rules at point of selection and eliminating a class of invalid order submissions.
Live · April
Traditional Coupon Retired from Flow
Traditional Coupon removed as a selectable participation type across single-placement, half-page, and full-page ordering paths, in line with program changes effective for the Q3 cycle.
Live · March
Buyer Verification Checkpoint
A mandatory modal now interrupts the flow after offer upload, requiring suppliers to confirm the buyers assigned to their order before proceeding. Prevents misrouted orders from landing in the wrong review queue.
Live · March
Order Review Page Confirmation Banner
A contextual alert added at the final review step: "Please review all details below carefully. Ensure the placement type, offer text, and listed buyers are correct." Reduces the volume of incorrectly submitted orders requiring manual correction.
Live · February
Multi-Upload Redesigned as Default Entry Point
Analysis of 2,000 recent orders found 33% used "previous offer" or "previous date" - a clear signal manual entry was creating friction. The ordering flow was redesigned to present CSV batch upload as the primary path, reducing manual input and improving accuracy across high-volume suppliers.
Live · Jan, Mar, Apr
Supplier Homepage Ad Refreshes
Promotional ad banners on the supplier dashboard homepage updated three times across the year to reflect active program windows.
Live · January
Live Well Campaign Theme - Dates Extended
Live Well themed campaign availability added to the 7/11 and 12/26 flyer weeks. Previously available on 1/10, 2/21, and 4/18 only.
Live · January
FAQ & Glossary Revisions
Multiple client-requested edits to FAQ entries and Glossary terms on the PromoPoint support site.
Admin Features
Live · March
PO Number Collection in Billing Flow
A required billing question captures PO requirements inline. The admin billing profile now shows the actual PO number, "Required - No PO entered," or "Not required" - giving billing admins immediate visibility.
Live · March
Proxy Comment Attribution
When PromoPoint admins use proxy login to comment on an order on behalf of a supplier's buyer, comments are now labeled "ES Expert on behalf of [Buyer Name]." Removes supplier-side ambiguity about the source of buyer feedback.
Live · February
One-Click User List Download
A Download Users button added directly to the Admin panel exports the current portal user list on demand. Eliminates the previous workflow of requesting a manual export from the development team.
Bug Fixes & Reliability
Fixed · April 14
Supplier Buyer Account Security Gap
A validation gap allowed suppliers entering unrecognized email addresses in the buyer field to inadvertently create new buyer accounts. Input validation added to block unrecognized addresses at submission.
Fixed · March 25
AVA Admin Proxy Login Permissions
A subset of AVA admin users lacked the permissions required to use the proxy login feature. Permissions audited and corrected; all AVA admins now have consistent proxy access.
Fixed · March 10
Homepage Opportunities PDF Link
The Opportunities PDF link in the portal footer was pointing to the 2025 document. Updated to the 2026 guide.
Fixed · February 27
Arla Foods Order Total Miscalculation
A bug in the order total calculation for the 3/7 flyer was producing incorrect billing amounts. Identified via client-submitted order data and pushed to production.
Fixed · January 29
Password Reset Link Expiry Messaging
Password reset links had no visible expiry indication, causing repeated supplier access complaints. On-screen messaging updated to clearly communicate the two-hour expiry window (24 hours for admin accounts).
Fixed · January 15
Analytics: Themed Campaign Revenue Calculation
Themed Campaign revenue totals were miscalculating due to the same underlying logic error previously resolved for Digital Media packages. Patched across all affected placement types.
Fixed · January 6
Analytics: Digital Media Custom Package Pricing
Custom packages were calculating revenue totals using 2025 pricing. Corrected to apply 2026 pricing across all custom package configurations.
In Progress
Features currently in active development or final testing - not yet live in production
In Testing
OpenAI-Powered Offer Text Generator
An AI-assisted copywriting tool embedded directly in the ordering flow. Suppliers enter product details, offer type, and discount - the system generates ad copy formatted to Extra Savings program standards, drawing on a training set of approved offer text from prior cycles. Currently on staging awaiting final sign-off.
In Development - ~80%
SAP Integration & Vendor Account Cleanup
A significant backend overhaul connecting the portal's user and company records to SAP. Includes company administration pages, SAP number association per company, account page redesign, billing section auto-population from company records, PO notification logic, and a one-time data migration. Approximately 80% complete.
In Development
Order Details UX - Full-Screen Pop-Out
The current order detail view requires scrolling through a long page. This update introduces a full-screen modal pop-out for order detail interaction - giving admins and suppliers a dedicated workspace to review offer details, track changes, respond to comments, and manage adjustments without losing context.
Upcoming Features
Approved and in-review projects ready for scheduling
Major Initiatives
Scope In Review
Shared Order Functionality
Allow multiple users within a company to collaborate on a single order - enabling brokers and suppliers to co-manage submissions, share draft access, and coordinate offer details without duplicating orders or routing work through email outside the portal.
Scope In Review
Analytics Smart Interface
A natural language query layer embedded in the analytics dashboard, allowing PromoPoint team members to ask plain-English questions about circular performance data. Built on the OpenAI API with Pinecone vector search for semantic company name matching. Answers surface directly in the dashboard without requiring exports or manual report pulls.
Scope In Review
Analytics Dashboard - Phase I MVP
A dedicated analytics view built into the Extra Savings Portal giving PromoPoint team members direct visibility into circular performance - revenue trends by time period, performance by placement type, top brands and categories, and period-over-period comparisons. Includes export to CSV or PDF.
Scope In Review
Creative Approval in Portal
Move creative approval from email into the portal - suppliers upload artwork, trigger an approval email, and the recipient approves or flags errors directly from a link in the portal. Eliminates email-based routing and creates a traceable approval record tied to each order.
Additional Scopes
On Hold
Approving Offer After Adjusted
After admins adjust offer text to correct format, suppliers receive a notification and must acknowledge the change before the order proceeds to print.
~10 hrs
In Review
Analytics Dashboard - Phase II
Expands Phase I into a full analytics platform with purpose-built dashboard views for sales, leadership, and supplier audiences, plus category data integration and role-based access controls.
~$25,000–$40,000
In Review
Block Orders for Nonpayment
Prevent suppliers with outstanding balances from placing new orders until payment is resolved, with admin controls to manage exceptions and restore access.
TBD
Approved
Bulk Download Order Receipts
Billing users download PDF receipts for all orders in a given ad week in a single action, replacing the current per-order download workflow.
6–10 hrs
Approved
Buyer CSV (By Folder)
One-click zip from the admin dashboard containing buyer-organized folders with all orders for each buyer in a given ad week - currently built manually.
10–15 hrs
Approved
Buyer Offer XLS (With Tabs)
Formatted Excel file with a tab per buyer - columns for offer text, page number, placement type, approval, changes, and signature - for Publix buyer review.
10–15 hrs
In Review
Draft Order Alert System
Two-email reminder sequence for suppliers with unsubmitted drafts, plus a Wednesday admin digest listing all outstanding draft details - order number, name, email, and phone.
5–7 hrs per scope
On Hold
Streamlining Offer Text Submission
UX changes to reduce incorrect offer text submissions - confirmation pop-ups, AI-powered writing assistance, and search functionality for accessing previously approved offer text.
14+ hrs
Scoped - Ready to Schedule
Supplier Onboarding: Training & Video
An in-portal training module paired with a produced training video that guides new users step-by-step through the platform - reducing support volume and improving first-cycle submission quality.
10 hrs / ~$1,500
In Review
Updating Buyers
Tooling for PromoPoint admins to manage and update buyer records - correcting buyer names, email addresses, and assignments across existing orders without manual database intervention.
TBD